The Ministry of Justice and the State Archival Service of Ukraine presented the e-Archives pilot project. From now on, documents of the National Archival Fond and state electronic information resources will be stored in electronic archives. This will make it possible to find all the necessary information in a few clicks and not to store a pile of papers offline.
What it will change
Archival information will now be digitized and entered into the document management system. Government data will no longer be threatened by life circumstances. This is especially important during the war. The enemy is trying to destroy papers valuable to Ukrainians. If the information is digitized, this will become impossible.
No more trips to state archives are needed. To get access, you just need to go to the website. No more piles of paper and lost folders. A few clicks and the Ministry of Justice employees will find the information you need.
“We have created all the conditions for archival documents to be accumulated, recorded and stored electronically. Moreover, this entire process will be automated. So now it will be possible to find the necessary archival information in just a few clicks, instead of searching through piles of paper documents. Ukrainian archives are becoming even more accessible,” said Serhiy Orlov, Deputy Minister of Justice of Ukraine for Digital Development, Digital Transformation and Digitalization, during the presentation of the pilot project.
The Ministry of Justice alone annually transfers about 1,200 files of paper documents to the state archive. This is 240 thousand A4 sheets. In addition, certified paper copies are also made for electronic documents that need to be stored for more than 10 years.
Project implementation
“The implementation of the e-Archive pilot project will allow for the archiving of electronic documents in government agencies and create appropriate conditions for the permanent storage and use of electronic documents of the National Archival Fond (the so-called “born digital documents”) and state electronic information resources. After further scaling up, real electronic archives will start working in Ukraine! Let’s open the era of electronic archiving in Ukraine together,” said Anatolii Khromov, Head of the State Archival Service of Ukraine.
The project was tested in the ASKOD system. At the first stage, individual electronic documents of the Ministry of Justice were created and transferred for storage to the Ministry of Justice archive and the Central State Audiovisual and Electronic Archive.
Later, the project will be scaled up to all government agencies, and subsequently to other organizations.
The pilot project was implemented by the Ministry of Justice of Ukraine together with the State Archival Service, the Ministry of Digital Transformation of Ukraine, the EU Pravo-Justice project, and other partners.
